Terms and Conditions
Women Who Walk the World uses a variety of accommodations to give our participants. Interesting, culturally relevant experiences. We stay in lodging including but not limited to 3-4 star hotels, convents & monasteries, gîtes, pilgrim inns, mountain huts, and agriturismos. Most nights are in shared accommodation with one other participant in separate beds. Some nights are in individual rooms. Please refer to your chosen itinerary for specific information.
Passports and Visas
Participants are responsible for having the correct documentation to travel and to enter the country (countries) they will be visiting on their chosen itinerary, as required by law. Participants must have at least 6 months validity on their passport as of their itinerary start date and must keep the passport in their possession at all times. Participants are responsible for knowing EU and/or Schengen restrictions on length of stay and any other visa restrictions that may apply to them. Visa information provided by Women Who Walk the World is to be considered merely a guideline.
The published price of each itinerary includes lodging and ground transportation from the
published starting point of the itinerary to its published ending point, luggage transfer as
described in the itinerary, ground transfer within the scope of the published itinerary, daily
breakfast, selected lunches and dinners as described in the itinerary, and the presence and
guidance of two qualified group leaders. The published price does not include airfare,
selected lunches and dinners as described in the itinerary travel insurance, personal expenses, and anything else not expressly stated on the itinerary. Tips for the Women Who Walk the World group leaders are not allowed. Tips are encouraged for local tour guides contracted as part of the itinerary.
Covid-19 & Medical Conditions
Covid-19 vaccination and/or testing may be required by countries included in our itineraries.
Proof of Covid 19 vaccination carries different requirements in different countries and it is the responsibility of the participant to know what form this is and procure the appropriate documentation.
Conditions and circumstances surrounding Covid 19 are constantly changing. It is the
responsibility of the participant to be aware of these conditions and circumstances and
prepare accordingly. Women Who Walk the World will not be held liable or responsible
for conditions or circumstances related to Covid 19 that may impact a chosen itinerary. It is
the responsibility of the participant to have travel insurance that covers any conditions or
circumstances that may arise due to Covid 19 and/or be prepared for any related financial
liability. Pre-existing medical conditions that may affect your ability to participate in a long-distance
walk or any other activity that is part of a Women Who Walk the World itinerary, your
ability to travel, your ability to travel to and within relatively remote locations with limited
access to medical facilities, or that may adversely affect other participants on your itinerary,
must be disclosed to Women Who Walk the World before the balance is paid. Failure to
disclose such conditions to Women Who Walk the World may result in the client being
refused participation in the itinerary. Failure to notify Women Who Walk the World of
such a condition that results in cancellation after March 31, 2023 will result in forfeiture of
the deposit and the balance. No credit of such payments will be made.
It is the responsibility of the participant to assess whether a chosen itinerary is suitable and
appropriate for them and their physical abilities. If in doubt, seek the advice of your
physician to determine whether a chosen itinerary is right for you.
Medical facilities vary from country to country and Women Who Walk the World makes no
representations and gives no warranties about the standard of care or treatment that may or
may not be available.Women Who Walk the World reserves the right to deny any participant access to any part of or all of their chosen itinerary at any time if a participant is deemed to have a physical or mental condition that poses a risk or danger to themselves or to others who are participating in
the itinerary, including but not limited to the other paying participants, the group leaders,
their contracted partners, or their employees.
Dietary restrictions and/or limitations cannot be accommodated, and participants must be
open to consuming a variety of foods unique to the countries included on the itinerary.
By booking travel with Women Who Walk the World the participant acknowledges she has
considered the potential risks, dangers and challenges, and expressly assumes
the risks associated with their chosen itinerary.
A non-refundable deposit of $500 USD is required to hold a spot on a Women Who Walk
the World itinerary.
The balance of the published cost of the trip is due by February 15, 2023 for all 2023 itineraries. The balance for each itinerary is France $2979
After February 15, if a participant chooses to not travel for any reason, the
balance is refundable only if another participant takes their place. Many of our lodging and
transportation partners are small, cash based businesses and require payment up front. If
the balance is not paid by March 31, 2022 the participant may lose their spot on their
chosen itinerary. Please contact us if your balance payment cannot be made by this date so
that we can discuss how to best accommodate you.
For bookings made after February 15, 2023 the full price of the chosen itinerary is due and
payable in full upon booking.
Payments must be made in US Dollars and can be made via personal check, Zelle direct bank
transfer, or credit card.
If you wish to pay in installments, please contact us.
Release and Assumption of Risk
The participant understands that itineraries organized and executed by Women Who Walk
the World have the potential to be physically demanding and come with inherent risk.
Certain dangers and risks may arise due to the nature of long distance walks and hikes,
including but not limited to falls or injuries. Acts of God, natural hazards (including but not
limited to animal and insect bites), accident or illness in remote places and/or foreign
countries (where medical care may be difficult to access or reach), and
pandemics or outbreaks of illness/disease are not the responsibility of Women Who Walk the World.
Women Who Walk the World shall not be liable or responsible for any injuries, damages,
or losses related to all risks and/or dangers as described herein. Weather or climactic
conditions, civil or political unrest, disease, illness, injury, legal complications, mechanical
failures or difficulties, or any other conditions outside of Women Who Walk the World’s
control shall not be the responsibility of Women Who Walk the World nor shall they be
held liable for such. By paying for their itinerary, the participant traveler assumes all risk and
responsibility and releases Women Who Walk the World and its agents, employees,
associates, affiliated companies, and/or subcontractors from all liability.
All participants on Women Who Walk the World itineraries must carry their own travel
insurance policy. All participants must show proof that travel insurance has been secured
before the date indicated on the Women Who Walk the World Traveler Registration Form
(this will be mailed to each participant who has paid a deposit no later than January 30,
2022). Travel insurance must include a minimum of $200,000 medical evacuation coverage.
All medical evacuation costs will be borne by the participant who is being evacuated.
It is highly recommended that coverage include trip cancellation and interruption, and all
other expenses that might arise as a result of loss, damage, injury, delay, cancellation, or
other inconvenience arising due to issues resulting from travel. Failure to provide evidence
of insurance will result in the participant being removed from their chosen itinerary. The
client understands that travel insurance is not part of the price of any Women Who Walk
the World itinerary and is obtained at an extra cost to the client. When obtaining travel
insurance, the participant must inform the insurer of the nature of the itinerary. Women
Who Walk the World shall not be held liable for loss, theft of or damage to baggage or
personal effects. Women Who Walk the World shall not be held liable for personal
belongings that are lost or stolen from any lodging, mode of transportation, bar,
restaurant, café, or other locations visited while traveling on their
Safety of Our Participants
The safety and well being of our participants is at the forefront of everything we plan.
Women Who Walk the World group leaders will, at all times, have final decision regarding
matters likely to affect the safety, security, and well being of the participants. We reserve
the right to prevent any participant from continuing on their chosen itinerary, with no right
of refund if, in our opinion, that participant’s actions pose a threat to the safety of others or
Alcohol and Drugs
Women Who Walk the World is committed to your safety on each one of our itineraries.
Our goal is to make all participants feel safe and secure in a group of women who share the
goal of accomplishing a long distance walk. We welcome the responsible use of alcohol
while participating in one of our itineraries. We also recognize that some participants may
wish to abstain from alcohol consumption. All participants will be sensitive to others in this
regard. Women Who Walk the World does not tolerate any participant being under the
influence of alcohol while participating in the walking portion of their chosen itineraries. If a
group leader is of the opinion that a participant is under the influence of alcohol or any other
substance, the group leader reserves the right to bar the participant from walking that day.
An alternative mode of transportation will be arranged at the participant’s expense.
Participants will familiarize themselves with relevant laws and restrictions on the use of and
restrictions of various substances for the country/countries in which they will be traveling.
Participants will be aware that substances that are legal where they reside may not be legal in
the country/countries in which they will be traveling.
For the good of the group, and the safety and security of all participants, the use of illegal
substances and/or drugs will result in the immediate eviction of the participant from their
chosen itinerary. The participant will, at that time, assume all responsibility and expense for
transportation, lodging, and all other costs related to the termination of their participation.
The participant is barred from participating in any future Women Who Walk the World
excursion of any kind. Participants understand that the use of illegal substances or drugs may
come with significant and impactful legal consequences when a guest in a foreign country.
Smokers are not prohibited from participating in Women Who Walk the World itineraries
but must respect therules of all accommodations, restaurants, modes of transportation, and
other locations contracted by Women Who Walk the World. Smokers must respect the
rules and laws related to smoking for the country/countries they are visiting on their chosen
itinerary. Women Who Walk the World asks smokers to please smoke away from other
Backpacks and Luggage
Participants will be responsible for carrying all bags or backpacks they choose to bring on
their chosen itinerary.
Baggage transport will only be provided according to the details outlined in their chosen
itinerary. Baggage transport is limited to one backpack per participant.
Participants are expected to bring a well fitted backpack and are responsible for
carrying it except for the days and times baggage will be transferred as outlined in
their chosen itinerary.
Photos and Video
Photos and video may be taken of participants on Women Who Walk the World itineraries.
These may be posted to social media or used in promotional materials, presentations,
websites, and other publicity activities related to Women Who Walk the World.
Participants may request in writing that their image or likeness not be used or posted.
Otherwise, by booking a Women Who Walk the World excursion, the participant gives
Women Who Walk the World permission to use their likeness on social media or in other
publicity activities. This also applies to photos or video taken by other participants.
Each participant must arrive on time to the meeting point on the first day of their chosen
itinerary. If they are late on the first day, they will be responsible for catching up to the
group at their own expense. Throughout the trip, if a participant is late then they are
responsible for catching up to the group at their own expense.
A daily itinerary will be provided so that participants will know where to meet the group at
the end of each day should they become separated from the group.
Participants will not be reimbursed for any portion of the trip that they miss due to lateness.
Participants will not be reimbursed for any lodging they need to procure as a result of them
being late or missing the scheduled departure of transportation. If a participant is late and
misses the departure of a train, van, bus, or any other kind of transportation then the
participant must arrange for their own transportation to catch up with the group, at their
Data and Personal Information
Women Who Walk the World will not share or sell email, data, or other personal
information to third parties. Some vendors including but not limited to train companies and
lodging may require Women Who Walk the World to supply personal information
including but not limited to passport details, email addresses, and phone numbers as a
condition of booking. Participants will include this information in the Traveler Information
and Registration Form that will be submitted to Women Who Walk the World by the indicated date.
In order to facilitate a positive and rewarding experience for each participant in a Women
Who Walk the World excursion, the following roles have been established.
The Role of the Group Leader
1. The group leaders will be available to all participants for the duration of the walk by
WhatsApp and/or by phone as well as in person.
2. The group leaders will ensure that accommodations are secured, baggage transport is
arranged where applicable, will organize group meals included in the price, and will
assist in an emergency.
3. The group leaders will provide participants with a daily overview of the walk
including highlights, route information, and the final destination for each day.
4. The group leaders will be available to participants from breakfast in the morning until
the conclusion of dinner each night.
5. The group leaders will “check in” with each participant in the afternoon to make sure
they have made it to the accommodation for the night.
6. The group leaders reserve the right to ask a participant to leave the walk if they
believe that continued participation by that participant is detrimental to the group or
to the individual.
7. The group leaders are not tour guides and are barred from serving in that capacity
whilst in Europe. Group leaders will procure the services of local tour guides where
The Role of the Walk Participant
1. The participant will choose an itinerary that is appropriate to their level of fitness
and will physically prepare to take on the walk.
2. The participant will disclose any and all medical conditions that may preclude
them from taking on a long distance walk.
3. The participant will procure appropriate gear necessary to successfully complete
4. The participant will maintain responsibility for their own belongings.
5. The participant will be a positive and edifying member of the group, be sensitive
to others, and contribute to an uplifting experience for all other participants.
6. The participant will read and review all information on the Women Who Walk
the World website, Terms and Conditions, as well as all relevant information
sent to the participant that is related to their itinerary.
7. The participant will respect the culture and customs of the country through
which they are walking while a guest in that country.
8. The participant will bring any concerns or complaints directly to the group
leaders as soon as possible.
9. The participant is responsible for having a valid passport in their possession with a validity of at least 6 months beyond the date of entry into Europe (The Schengen Zone).
10. The participant is responsible for obtaining any visas required for entry to the
country/countries in which they will be traveling based on their country of citizenship.
11. The participant is responsible for procuring their own airline tickets, any lodging
needed before the start date of their chosen itinerary, as well as transportation to
the meeting point for their chosen itinerary.
12. The participant is responsible for procuring all documentation related to Covid-19
that is necessary for entry to the country/countries in which they will be
traveling. The participant will keep this documentation in their possession at all
13. The participant will provide proof of Covid-19 vaccination to Women Who Walk
14. The participant will procure travel insurance that includes medical evacuation and
repatriation, hospitalization, trip cancellation, and trip interruption as described
in the Terms andConditions. Travel insurance should be a CFAR policy (cancel for any reason).
15. The participant will read and sign the Women Who Walk the World Traveler
Information and Registration Form and Release and Assumption of Risk and
return it to Women Who Walk the World no less than the date indicated on the
16. The participant understands that itinerary prices are in US Dollars and will pay in
Waiver and Booking Conditions
When a client completes, signs, and submits the Traveler Information and Registration Form they agree to all Terms and Conditions herein. Women Who Walk the World agrees to carry out the obligations as defined in this document.
Updating of Terms and Conditions
Women Who Walk the World reserves the right to update and/or alter these Terms and
Conditions at any time and it is the client’s responsibility to be familiar with and understand
them. Terms and Conditions are updated on the Women Who Walk the World website at