Terms and Conditions

Accommodations

Women Who Walk the World uses a variety of accommodations to give our participants. Interesting, culturally relevant experiences. We stay in lodging including but not limited to 3-4 star hotels, convents & monasteries, gîtes, pilgrim inns, mountain huts, and agriturismos. Most nights are in shared accommodation with one other participant in separate beds. Some nights are in individual rooms. Please refer to your chosen itinerary for specific information.

Passports and Visas

Participants are responsible for having the correct documentation to travel and to enter the country (countries) they will be visiting on their chosen itinerary, as required by law. Participants must have at least 6 months validity on their passport as of their itinerary start date and must keep the passport in their possession at all times. Participants are responsible for knowing EU and/or Schengen restrictions on length of stay and any other visa restrictions that may apply to them. Visa information provided by Women Who Walk the World is to be considered merely a guideline.

Price

The published price of each itinerary includes lodging and ground transportation from the

published starting point of the itinerary to its published ending point, luggage transfer as

described in the itinerary, ground transfer within the scope of the published itinerary, daily

breakfast, selected lunches and dinners as described in the itinerary, and the presence and

guidance of two qualified group leaders. The published price does not include airfare,

selected lunches and dinners as described in the itinerary travel insurance, personal expenses, and anything else not expressly stated on the itinerary. Tips for the Women Who Walk the World group leaders are not allowed. Tips are encouraged for local tour guides contracted as part of the itinerary.

Covid-19 & Medical Conditions

 Covid-19 vaccination and/or testing may be required by countries included in our itineraries. 

 Proof of Covid 19 vaccination carries different requirements in different countries and it is the responsibility of the participant to know what form this is and procure the appropriate documentation.

Conditions and circumstances surrounding Covid 19 are constantly changing. It is the

responsibility of the participant to be aware of these conditions and circumstances and

prepare accordingly. Women Who Walk the World will not be held liable or responsible

for conditions or circumstances related to Covid 19 that may impact a chosen itinerary. It is

the responsibility of the participant to have travel insurance that covers any conditions or

circumstances that may arise due to Covid 19 and/or be prepared for any related financial

liability. Pre-existing medical conditions that may affect your ability to participate in a long-distance

walk or any other activity that is part of a Women Who Walk the World itinerary, your

ability to travel, your ability to travel to and within relatively remote locations with limited

access to medical facilities, or that may adversely affect other participants on your itinerary,

must be disclosed to Women Who Walk the World before the balance is paid. Failure to

disclose such conditions to Women Who Walk the World may result in the client being

refused participation in the itinerary. Failure to notify Women Who Walk the World of

such a condition that results in cancellation after March 31, 2023 will result in forfeiture of

the deposit and the balance. No credit of such payments will be made.

It is the responsibility of the participant to assess whether a chosen itinerary is suitable and

appropriate for them and their physical abilities. If in doubt, seek the advice of your

physician to determine whether a chosen itinerary is right for you.

Medical facilities vary from country to country and Women Who Walk the World makes no

representations and gives no warranties about the standard of care or treatment that may or

may not be available.Women Who Walk the World reserves the right to deny any participant access to any part of or all of their chosen itinerary at any time if a participant is deemed to have a physical or mental condition that poses a risk or danger to themselves or to others who are participating in

the itinerary, including but not limited to the other paying participants, the group leaders,

their contracted partners, or their employees.

Dietary restrictions and/or limitations cannot be accommodated, and participants must be

open to consuming a variety of foods unique to the countries included on the itinerary.

By booking travel with Women Who Walk the World the participant acknowledges she has

considered the potential risks, dangers and challenges, and expressly assumes

the risks associated with their chosen itinerary.

Payment Information

A non-refundable deposit of $500 USD is required to hold a spot on a Women Who Walk

the World itinerary.

The balance of the published cost of the trip is due by February 15, 2023 for all 2023 itineraries. The balance for each itinerary is France $2979

After February 15, if a participant chooses to not travel for any reason, the

balance is refundable only if another participant takes their place. Many of our lodging and

transportation partners are small, cash based businesses and require payment up front. If

the balance is not paid by March 31, 2022 the participant may lose their spot on their

chosen itinerary. Please contact us if your balance payment cannot be made by this date so

that we can discuss how to best accommodate you.

For bookings made after February 15, 2023 the full price of the chosen itinerary is due and

payable in full upon booking.

Payments must be made in US Dollars and can be made via personal check, Zelle direct bank

transfer, or credit card.

If you wish to pay in installments, please contact us.

Release and Assumption of Risk

The participant understands that itineraries organized and executed by Women Who Walk

the World have the potential to be physically demanding and come with inherent risk.

Certain dangers and risks may arise due to the nature of long distance walks and hikes,

including but not limited to falls or injuries. Acts of God, natural hazards (including but not

limited to animal and insect bites), accident or illness in remote places and/or foreign

countries (where medical care may be difficult to access or reach), and

pandemics or outbreaks of illness/disease are not the responsibility of Women Who Walk the World.

Women Who Walk the World shall not be liable or responsible for any injuries, damages,

or losses related to all risks and/or dangers as described herein. Weather or climactic

conditions, civil or political unrest, disease, illness, injury, legal complications, mechanical

failures or difficulties, or any other conditions outside of Women Who Walk the World’s

control shall not be the responsibility of Women Who Walk the World nor shall they be

held liable for such. By paying for their itinerary, the participant traveler assumes all risk and

responsibility and releases Women Who Walk the World and its agents, employees,

associates, affiliated companies, and/or subcontractors from all liability.

Travel Insurance

All participants on Women Who Walk the World itineraries must carry their own travel

insurance policy. All participants must show proof that travel insurance has been secured

before the date indicated on the Women Who Walk the World Traveler Registration Form

(this will be mailed to each participant who has paid a deposit no later than January 30,

2022). Travel insurance must include a minimum of $200,000 medical evacuation coverage.

All medical evacuation costs will be borne by the participant who is being evacuated.

It is highly recommended that coverage include trip cancellation and interruption, and all

other expenses that might arise as a result of loss, damage, injury, delay, cancellation, or

other inconvenience arising due to issues resulting from travel. Failure to provide evidence

of insurance will result in the participant being removed from their chosen itinerary. The

client understands that travel insurance is not part of the price of any Women Who Walk

the World itinerary and is obtained at an extra cost to the client. When obtaining travel

insurance, the participant must inform the insurer of the nature of the itinerary. Women

Who Walk the World shall not be held liable for loss, theft of or damage to baggage or

personal effects. Women Who Walk the World shall not be held liable for personal

belongings that are lost or stolen from any lodging, mode of transportation, bar,

restaurant, café, or other locations visited while traveling on their

chosen itinerary.

Safety of Our Participants

The safety and well being of our participants is at the forefront of everything we plan.

Women Who Walk the World group leaders will, at all times, have final decision regarding

matters likely to affect the safety, security, and well being of the participants. We reserve

the right to prevent any participant from continuing on their chosen itinerary, with no right

of refund if, in our opinion, that participant’s actions pose a threat to the safety of others or

themselves.

Alcohol and Drugs

Women Who Walk the World is committed to your safety on each one of our itineraries.

Our goal is to make all participants feel safe and secure in a group of women who share the

goal of accomplishing a long distance walk.  We welcome the responsible use of alcohol

while participating in one of our itineraries. We also recognize that some participants may

wish to abstain from alcohol consumption. All participants will be sensitive to others in this

regard. Women Who Walk the World does not tolerate any participant being under the

influence of alcohol while participating in the walking portion of their chosen itineraries. If a

group leader is of the opinion that a participant is under the influence of alcohol or any other

substance, the group leader reserves the right to bar the participant from walking that day.

An alternative mode of transportation will be arranged at the participant’s expense.

Participants will familiarize themselves with relevant laws and restrictions on the use of and

restrictions of various substances for the country/countries in which they will be traveling.

Participants will be aware that substances that are legal where they reside may not be legal in

the country/countries in which they will be traveling.

For the good of the group, and the safety and security of all participants, the use of illegal

substances and/or drugs will result in the immediate eviction of the participant from their

chosen itinerary. The participant will, at that time, assume all responsibility and expense for

transportation, lodging, and all other costs related to the termination of their participation.

The participant is barred from participating in any future Women Who Walk the World

excursion of any kind. Participants understand that the use of illegal substances or drugs may

come with significant and impactful legal consequences when a guest in a foreign country.

Smokers are not prohibited from participating in Women Who Walk the World itineraries

but must respect therules of all accommodations, restaurants, modes of transportation, and

other locations contracted by Women Who Walk the World. Smokers must respect the

rules and laws related to smoking for the country/countries they are visiting on their chosen

itinerary. Women Who Walk the World asks smokers to please smoke away from other

participants.

Backpacks and Luggage

Participants will be responsible for carrying all bags or backpacks they choose to bring on

their chosen itinerary.

Baggage transport will only be provided according to the details outlined in their chosen

itinerary. Baggage transport is limited to one backpack per participant.

Participants are expected to bring a well fitted backpack and are responsible for

carrying it except for the days and times baggage will be transferred as outlined in

their chosen itinerary.

Photos and Video

Photos and video may be taken of participants on Women Who Walk the World itineraries.

These may be posted to social media or used in promotional materials, presentations,

websites, and other publicity activities related to Women Who Walk the World.

Participants may request in writing that their image or likeness not be used or posted.

Otherwise, by booking a Women Who Walk the World excursion, the participant gives

Women Who Walk the World permission to use their likeness on social media or in other

publicity activities. This also applies to photos or video taken by other participants.

Personal Responsibility

Each participant must arrive on time to the meeting point on the first day of their chosen

itinerary. If they are late on the first day, they will be responsible for catching up to the

group at their own expense. Throughout the trip, if a participant is late then they are

responsible for catching up to the group at their own expense.

A daily itinerary will be provided so that participants will know where to meet the group at

the end of each day should they become separated from the group.

Participants will not be reimbursed for any portion of the trip that they miss due to lateness.

Participants will not be reimbursed for any lodging they need to procure as a result of them

being late or missing the scheduled departure of transportation. If a participant is late and

misses the departure of a train, van, bus, or any other kind of transportation then the

participant must arrange for their own transportation to catch up with the group, at their

own expense.

Data and Personal Information

Women Who Walk the World will not share or sell email, data, or other personal

information to third parties. Some vendors including but not limited to train companies and

lodging may require Women Who Walk the World to supply personal information

including but not limited to passport details, email addresses, and phone numbers as a

condition of booking. Participants will include this information in the Traveler Information

and Registration Form that will be submitted to Women Who Walk the World by the indicated date.

In order to facilitate a positive and rewarding experience for each participant in a Women

Who Walk the World excursion, the following roles have been established.

The Role of the Group Leader

1. The group leaders will be available to all participants for the duration of the walk by

WhatsApp and/or by phone as well as in person.

2. The group leaders will ensure that accommodations are secured, baggage transport is

arranged where applicable, will organize group meals included in the price, and will

assist in an emergency.

3. The group leaders will provide participants with a daily overview of the walk

including highlights, route information, and the final destination for each day.

4. The group leaders will be available to participants from breakfast in the morning until

the conclusion of dinner each night.

5. The group leaders will “check in” with each participant in the afternoon to make sure

they have made it to the accommodation for the night.

6. The group leaders reserve the right to ask a participant to leave the walk if they

believe that continued participation by that participant is detrimental to the group or

to the individual.

7. The group leaders are not tour guides and are barred from serving in that capacity

whilst in Europe. Group leaders will procure the services of local tour guides where

applicable.

The Role of the Walk Participant

1. The participant will choose an itinerary that is appropriate to their level of fitness

and will physically prepare to take on the walk.

2. The participant will disclose any and all medical conditions that may preclude

them from taking on a long distance walk.

3. The participant will procure appropriate gear necessary to successfully complete

the walk.

4. The participant will maintain responsibility for their own belongings.

5. The participant will be a positive and edifying member of the group, be sensitive

to others, and contribute to an uplifting experience for all other participants.

6. The participant will read and review all information on the Women Who Walk

the World website, Terms and Conditions, as well as all relevant information

sent to the participant that is related to their itinerary.

7. The participant will respect the culture and customs of the country through

which they are walking while a guest in that country.

8. The participant will bring any concerns or complaints directly to the group

leaders as soon as possible.

9. The participant is responsible for having a valid passport in their possession with a validity of at least 6 months beyond the date of entry into Europe (The Schengen Zone).

10. The participant is responsible for obtaining any visas required for entry to the

country/countries in which they will be traveling based on their country of citizenship.

11. The participant is responsible for procuring their own airline tickets, any lodging

needed before the start date of their chosen itinerary, as well as transportation to

the meeting point for their chosen itinerary.

12. The participant is responsible for procuring all documentation related to Covid-19

that is necessary for entry to the country/countries in which they will be

traveling. The participant will keep this documentation in their possession at all

times.

13. The participant will provide proof of Covid-19 vaccination to Women Who Walk

the World.

14. The participant will procure travel insurance that includes medical evacuation and

repatriation, hospitalization, trip cancellation, and trip interruption as described

in the Terms andConditions. Travel insurance should be a CFAR policy (cancel for any reason).

15. The participant will read and sign the Women Who Walk the World Traveler

Information and Registration Form and Release and Assumption of Risk and

return it to Women Who Walk the World no less than the date indicated on the

Form.

16. The participant understands that itinerary prices are in US Dollars and will pay in

this currency.

Waiver and Booking Conditions

When a client completes, signs, and submits the Traveler Information and Registration Form they agree to all Terms and Conditions herein. Women Who Walk the World agrees to carry out the obligations as defined in this document.

Updating of Terms and Conditions

Women Who Walk the World reserves the right to update and/or alter these Terms and

Conditions at any time and it is the client’s responsibility to be familiar with and understand

them. Terms and Conditions are updated on the Women Who Walk the World website at

womenwhowalktheworld.com.